• All assigned High School and College transcripts will need to be audited starting on June 12, 2023.
• Auditors are asked to "spot check" any transcripts that have been assigned to their prospective Enrollment Specialists prior to June 12, 2023.
• The expected turnaround time for the auditors is "next day".
  • For example, if an Enrollment Specialist is assigned 2 HS Transcripts and 2 College Transcripts on Monday morning, the Auditor assigned should have those transcripts audited by Tuesday morning. If an ES is assigned 2 College Transcripts on Friday morning, the Auditor should have those audited by Monday morning.
• The expected turnaround time for the ES is "same day".
  • For example, if an Enrollment Specialist is assigned 2 HS Transcripts and 2 College Transcripts on Monday morning, the Auditor assigned should have those transcripts audited by Tuesday morning and the ES should work all errors and have the transcripts "Audited/Pending Review" by the end of the day Tuesday.
• The TE Use - Return to ES checkmark option can be ignored. This is an InfoPath form feature that is no longer working.
  • Auditors: Do not change status to NEW or PENDING, use Statuses as defined in the next section.  

The following statuses are available for Auditing Purposes:

• Audited/Reprocess
  • Auditors will use this status to reissue a transcript to the ES.
  • The ES will rework the transcript and correct any errors and then mark it with the next status (Audited/Pending Review).
• Audited/Pending Review
  • The ES will use this status to indicate they have corrected any errors identified.
  • The Auditor will then have this record appear in their Staff Site Page and can review the ES's corrections.
  • If corrections are sufficient, the Auditor will then assign the next status of Audited/Complete, input the date in TE Process Date and the Audit is complete.
• Audited/Complete
  • The Auditor will use this status when the transcript has been audited and corrected, and the entire process is complete and accurate.

• Use the Comments section to inform the staff member of any issues surrounding the transcript. (Including your Name & Date with the comment will help).
• Use the TE Process Date to record when the entire process is complete. (Basically the date you mark the record as Audited/Complete).
• Some Key Items to focus on during your audit:
  • All lower level undergraduate classes are posted
  • All terms posted
  • CORE (SZAPGMS) info updated
  • SOAPCOL updated
  • Degree Details updated
  • SHATRNS effective date correct
  • BDM indexing Correct/Complete

• Use the Comments section for questions or comments for your Auditor. (Including your Name & Date with the comment will help).
• Watch the training video on College & High School Transcript Posting Processes (AlamoShare access required).
• Other resources can be found in AlamoShare's CSI Training Documentation (AlamoShare access required).