How to enter grades in ACES
In this guide, we'll walk you though posting midterm and final grades, verifying and editing posted grades, posting incomplete (I) and Military Incomplete (IM) grades, and what to do if an error occurs.
1. Begin by logging into ACES at https://aces.alamo.edu/.
- Enter username and password.
- Sign In.
2. Select Faculty > Web Services.
3. Choose Faculty and Advisors > Term Selection > Select a Term > Submit.
4. Choose either Midterm Grades or Final Grades.
5. Select a CRN > Submit.
You will now be able to enter grades for each student.
6. Enter the Midterm or Final Grades by clicking the drop-down menu by each student name under the Grade Column.
7. When finished entering grades, select Submit on each page of student grades to submit all grades.
Note: The reset button will clear all previously entered information.
For Midterm Grades: DO NOT enter the Last Attend Date or Attend Hours for midterm grades, they are not required. If they are entered, they will affect your ability to enter the appropriate date and hours for final grades of F later.
Failing Grades
When posting a Final grade of âFâ: Enter the last date of attendance in the Last Attend Date field, enter as (MM/DD/YYYY). If the student never attended, enter the first date of class. Attended Hours field will be left blank.
Success! Once all grades have been submitted, you will receive a confirmation message.
Incomplete (I) Grades
The conditional grade of I may be issued to a student having a passing average on all completed coursework but for a justified reason, such as illness or death in the family or by providential hindrance, has been prevented from taking the final examination or completing other required coursework. The I becomes an F in one hundred twenty (120) calendar days from the end of the term unless the student completes the balance of the coursework with a performance grade of D or higher. Re-enrollment in the course will not resolve the I.
1. When entering final grades, Select the I grade from the drop-down menu.
2. Select Submit.
3. Review the information for the I grade and select Submit.
Note: The Extension Date is the date by which you must submit the Change of Grade form (120 days from the end of the term).
- You cannot change this date.
- The Incomplete Final Grade appears as an F because the I will automatically become an F if you don't change it before the Extension Date.
Success! Once all grades have been submitted, you will receive a confirmation message.
Military Incomplete (IM) Grades
1. When entering final grades, select the IM grade option from the drop-down menu.
2. Select Submit.
3. Enter the date from the CASE Form in the Extension Date field, enter as (MM/DD/YYYY)
4. Press Submit.
Success! Once all grades have been submitted, you will receive a confirmation message.
Verifying and editing posted grades must be completed prior to the grading deadline. After the deadline passes, the grades are no longer viewable.
1. Once you have submitted grades, re-enter the Web Services portal. Go to Faculty Services > Summary Class List.
2. Select the term.
3. Choose a CRN.
4. The roster with the posted grades will appear. To edit a grade on a student(s), select the grade you want to change within the Summary Class List
6. This will prompt you back to the gradebook, where you have the ability to change multiple grades.
7. Update grades as needed. Press Submit when finished.
Remember: Only enter Last Attend Date for entering a FINAL failing grade. DO NOT enter the Last Attend Date or Attend Hours for midterm grades or for final passing grades, they are not required.
1. If a yellow error message pops up on the screen, follow the error messages listed under the Errors column.
2. Determine what the error is and correct accordingly.
3. Once corrected, press Submit.
Additional Resources and Support
For more information about grading and student forms visit Faculty Services. Need tech support? Contact your local IT help desk.
0 Comments
Add your comment