Send, Receive, and Download Attachments

Attachments are essential in communicating and sharing important documents, assignments, presentations, etc. In this guide, we will go over how to send, receive, and download attachments.

Sending attachments in Outlook (Windows)

1. The easiest way to send attachments is through email. Begin by opening your Outlook app and select New Email.

new email in outlook

2. Then, look for the paper clip icon in top navigation bar. Click the paper clip to attach. To attach files from your computer, select Browse This PC...

attach a file from computer to email

3. The file explorer page will appear. Locate and select the file you want to attach and click Insert.

select the file to attach in email

4. The file will attach to the email under the subject line.

See the file attached to email
Downloading and saving received attachments (Windows)

There are a number of ways to download attachments from the web, but in this guide we will go over downloading and saving attachments from your email onto your computer.

1. Begin by opening up your email and locating a email you received with an attachment. Open the email, and locate the attached file underneath the subject line.

open email and locate file attachment

2. Click on the drop down arrow > Save As to download and save the attachment.

save file attachments to computer

3. You can choose to save it to downloads, desktop, documents, or any folder. Select the place where you want to save it, then click Save.

choose where to save a file attachment
Sending attachments in Outlook (Mac)

1. The easiest way to send attachments is through email. Begin by opening your Outlook app and select New Email.

new email in outlook mac desk top

2. Then, look for the paper clip icon in top navigation bar. Select Attach File.

attach a file in outlook mac desktop

3. The file menu will appear, locate and click the file you want to attach, then press Choose.

choose a file to attach

4. The file will be added to the email underneath the subject line. Type your message and press Send.

file attached underneath subject line in outlook
Downloading and saving attachments (Mac)

There are a number of ways to download attachments from the web, but in this guide we will go over downloading and saving attachments from your email onto your computer.

1. Begin by opening up your email and locating a email you received with an attachment. Open the email, and locate the attached file underneath the subject line.

2. Press Download or click the drop down arrow and click Save As. Both options will allow you to save the attachment.

download attachment from outlook
save as option for downloading attachment

3. Choose where you would like to save it and click Save.

choose a place to save and click save attachment

Success! You have officially mastered downloading and sending attachments. Now you can keep your downloaded files easily organized and send out important files to your colleagues, instructors, and or co-workers.

Additional Resources

Want to learn more? Visit the Alamo Colleges Technology Guides for Students. Need help with something else? Contact your local IT help desk.

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